On this page
Key takeaways
- Before: RSVPs, add-to-calendar and directions on the invitation.
- On the day: schedule, Wi-Fi, a shared photo album and feedback, on signs at the entrance and tables.
- After: photos and thank-yous, by pointing the same codes at new pages.
- Dynamic codes let you print early and update details when plans change.
Before the event
RSVPs
Skip the reply cards. A Google Form QR code on the invitation collects names, numbers of guests, meal choices and allergies in one spreadsheet.
Add to calendar
An event QR code adds the date, time and venue to the guest’s calendar in one scan, so the invitation doesn’t have to stay on the fridge.
Directions and parking
A Google Maps QR code takes guests to the exact entrance or car park, which matters for venues in parks, farms and large hotels where the address isn’t the door.
Print early, decide later
On the day
| Code | Where | What it opens |
|---|---|---|
| Schedule | Entrance, badges, tables | Programme, speakers or order of the day |
| Wi-Fi | Tables, registration desk | Joins the venue network automatically |
| Photo album | Tables, photo booth | Shared album where guests add photos |
| Menu | Tables, buffet | Dishes, allergens and drinks |
| Feedback | Exits, last slide | A short form while it’s fresh |
| Socials | Stage, screens | Your page, hashtag or live stream |
A WiFi QR code saves the registration desk from spelling out a password a hundred times. For photo sharing, an image QR code linked to a shared album gathers everyone’s pictures in one place.
After the event
Most event codes are thrown away. With dynamic codes they keep working: point the table cards at the photo album, the conference badges at the session recordings, and the posters at next year’s date. For a wedding, a thank-you card with a code to the photos is a nice final touch.
Wedding QR code ideas
- Save-the-date: add to calendar, plus your wedding website.
- Invitation: RSVP form, venue directions, accommodation and dress code.
- Ceremony: the order of service, readings and song lyrics.
- Reception: seating plan, menu, photo album and the party playlist with a Spotify QR code.
- Gifts: your gift list or, in India, a UPI QR code for shagun.
- Thank-you cards: the professional photos or a video message.
Mistakes to avoid
- Codes too small on stylish stationery. Keep invitation codes at least 2.5 cm and dark on a light background; gold foil codes often fail.
- No signal at the venue. Barns and basements often have poor coverage. Test the codes there, and offer Wi-Fi.
- Private albums. Check the album opens for someone who isn’t signed in to your account.
- Only digital information. Print the date, time and venue too, for guests who don’t scan.
Think about privacy
Event QR code checklist
- 1Decide which codes you need: RSVP, calendar, directions, schedule, Wi-Fi, photos, feedback.
- 2Create dynamic codes for anything that might change before the day.
- 3Print a test invitation and sign, and scan them at the venue itself.
- 4Put a short call to action next to every code: “Scan to RSVP”.
- 5After the event, point the codes at the photos, recordings or next year’s date.
Start with a free QR-10 account for dynamic codes, or make a free static event QR code now.